Project Officer Job Description. 0000005792 00000 n Preparing expense reports and office budgets. This is administrative work in coordinating and assisting a higher-level administrator with the management of an agency. Positions in the Administrative Services Officer class series are characterized by responsibility for those administrative management services required by all divisions of a department, and by the performance of fiscal, supervisory and analytical duties. Your attention is drawn to the confidential nature of information collected within the NHS. Office II) Municipal Government of Taytay, Rizal - Government. You can post this template on job boards to attract prospect applicants. The descriptions of the post cannot be exhaustive and the post-holder may be required to undertake other duties, normally these will be broadly in line with the listed key responsibilities. Organizational Structure of DEPED 1. Supervision is exercised over a small clerical staff. 0000007176 00000 n Job Type Full-Time. Formulates a policy framework for the operationalization of the Administrative services in the Department. Mon – Fri:  8AM – 5PM, 2133 Hospital Street, Christiansted, St. Croix, VI 00820 To provide the Schools Division Office with timely, responsive and economical administrative services in personnel and records management, cash disbursement, procurement, security and custody of property and the maintenance of facilities, in order to ensure efficient operation of the schools division office towards enabling schools and learning centers provide accessible and quality … Job Brief: We are looking for an Administrative Officer to join our team and support our daily office procedures. 0000001667 00000 n 0000003735 00000 n 0000003756 00000 n DepEd Complex, Meralco Avenue, Pasig City, Philippines VACANCY ANNOUNCEMENT BUREAU/SERVICE/OFFICE: Office of the Secretary DIVISION/UNIT: Teacher Education Council Secretariat POSITION PROFILE Position: Administrative Officer II Salary Grade: 11 Annual Salary: Php 242,148.00 Item No. Job Summary: Maintains the leave records of employees and reports of incidents. Administrative Officer Job Summary. Supports managers and employees through a variety of tasks related to organization and communication. AO2_OHRMD. Considerable knowledge of the general theory and principles of budgeting, general procurement and supply, personnel administration, and decision making in public administration; Knowledge of the principles and practices of public and business administration; Knowledge of research techniques and report writing; Ability to prepare accurate, clear, complete and concise reports; Ability to work with various software applications, such as Word, Power Point, Excel, Access and other computer programs and software; Ability to prepare comprehensive activity reports of agency functions; Ability to interpret and understand complex procedural and general administrative legislation, rules and policies and apply them to a wide variety of problems for recommending courses of action; Ability to solve problems by choosing solutions from among several alternatives that are not necessarily governed by established procedures; Ability to advise and provide assistance relevant to improvement in administrative matters, problem resolution and other changes; Ability to assist in the formulation and execution of agency policies and programs; Ability to initiate and install administrative procedures and evaluate their effectiveness; Ability to exercise resourcefulness in meeting new problems; Ability to assign work and to supervise staff of clerical and supervisory personnel; Ability to establish and maintain effective working relationships with all persons contacted during the course of work. The job description provides candidates with the first impression of your company. The duties of an administrative officer include, first of all, the management of the company's administrative department. I'm excited about working as an administrative officer, so it seemed like a perfect opportunity." ROLES AND RESPONSIBILITIES ACADEMIC AFFAIRS OFFICER (UNDERGRADUATE) 1.1. 0000001153 00000 n DepEd MANAGEMENT STRUCTURE To carry out its mandates and objectives, the Department is organized into two major structural components. Employee is expected to use knowledge acquired through training and experience in making independent decisions. Working as part of a team the post holder will have specific responsibility for accurate data 0000002314 00000 n 0000005066 00000 n ROLES AND RESPONSIBILITIES ACADEMIC AFFAIRS OFFICER (UNDERGRADUATE) 1.1. Duties and Responsibilities. JOB DESCRIPTION This position is responsible for providing administrative support to the Teacher Education Council Secretariat and its members. Develops and implements administrative policies … Schools Division of Tagbilaran City - … U#��g��E�� Job Summary: Maintains the leave records of employees and reports of incidents. KEY RESULT AREA/S DUTIES AND RESPONSIBILITIES Personnel Administration Recruitment and Selection Provide human resources management support to the school head and coordinate with AO IV (HRMO II) of the SDO in the following HR-related functions: a. recruitment and selection of applicants in the school assigned b. Federal and departmental guidelines and procedures must be followed. expenses and office budgets) and organizing company records. Administrative Assistant II provides administrative support in a variety of functions to an individual, team, department or another group in an organization. EXAMPLES OF DUTIES PERFORMED Serves as administrative officer in a state department or institution in supervising purchasing, budget preparation and control, conducting personal transactions, and acting for a superior in all routine matters in his absence. _____ Revision Code: ___ Position Title Administrative Officer II Salary Grade 11 Parenthetical Title Administrative Officer I Governance Level School Unit Elementary School Division Reports to School head and AO V for Administrative Services in the SDO 0000001357 00000 n 0000006430 00000 n The administrative officer is responsible for the majority of administrative duties in the company. 0000002335 00000 n Collects, reviews and analyzes data and prepares reports, charts, budgets, and other presentation materials. 2 ICT Coordinator. Job Description of an Administrative Officer. ADMINISTRATION OFFICER JOB DESCRIPTION June 2011 Other Duties The duties and responsibilities in this job description are not exhaustive The postholder may be required to undertake other duties that may be required from time to time within the general scope of the post. MAIN RESPONSIBILITIES, TASKS & DUTIES 1. ADMINISTRATIVE OFFICER 1 Class Definition This is the first level of the Administrative Officer series where the primary function is office and/or administrative management. The Administrative Officer is involved with the coordination and implementation of office procedures and frequently 0000003040 00000 n POSITION : Administrative Officer III (Cashier II) OFFICE : Cash Unit, General Services Division (GSD), AS SALARY : SG-14 Php23,044.00 PERA : P2,000.00 THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING: • Acts as Section Heads of Payroll Disbursement and Collection (PDCS) and Bookkeeping and Report Preparation Section (BRPS) Administrative assistant job description: Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. 0000001133 00000 n Recent DepEd Orders January 5, 2021 DO 002, s. 2021 – Revised Signing Authorities for Administrative and Financial Matters in the Department of Education January 4, 2021 DO 001, s. 2021 – Guidelines on the Evaluation of Self-Learning Modules for Quarters 3 and 4 for School Year 2020-2021 (Enclosure to DepEd Order No. POSITION : Administrative Officer II FORMER INCUMBENT : Rianne C. Ong ITEM NUMBER : TESDAB-ADOF2-41-2014 OFFICE : AD, FMS SALARY : SG-11 Php18,549.00 PERA : P2,000.00 . In the broadest sense, an administrative officer – also called an administrative services manager or business manager or officer – is the person in charge of overseeing all of the services necessary to keep the business running. Download. The Department of Budget and Management has approved DepEd's request for the creation of Administrative Officer Il (SG-II) position, to be deployed at the Schools Division Offices — Personnel Unit. The Administrative Assistant II is generally the primary or lead administrative support position in a department. 0000005771 00000 n This is an Administrative Officer job description template that will help you attract qualified candidates for administrative roles in your company. Requirements and Responsibilities Administrative Assistant II provides administrative support in a variety of functions to an individual, team, department or another group in an organization. ADMINISTRATIVE OFFICER II DESCRIPTION OF WORK This is administrative work assisting in directing the activities of a large-scale divisional, department, or university program or in administering a specialized program or activity. Administrative Officers work in office environments where they oversee and coordinate daily activities. Administrative Officer II (Human Resource Mgmt. Whenever the attention of other high-level executives is requested, the administrative officer determines which information requires executive attention the most. Roles and responsibilities may also be subject to change. Employees in this class will manage, co-ordinate, and supervise a group of subordinates that provide the administrative support functions to an organization. 3. ADMINISTRATIVE OFFICER II                                                                                                                             PAGE 2. This role plays a vital part in the administration and efficient operation of the office. Duties and Responsibilities unnumbered memo – compendium of deped office functions and job descriptions. 0000003061 00000 n The Administrative Assistant II is supervised by the Director or supervisor and may select, schedule, and assign and review the work of student workers or Graduate Assistants. Administrative Officer II Job Description and Deployment List Posted on August 3, 2020 by IT Officer, Administrator Annex-B-AO-II-Job-Description-for-Elem-Schools Download An administrative officer ensures the uninterrupted operation of an organzation. trailer << /Size 29 /Info 1 0 R /Root 4 0 R /Prev 8026 /ID[<48c1ae39845d09f60806f541649ea876><48c1ae39845d09f60806f541649ea876>] >> startxref 0 %%EOF 4 0 obj << /Type /Catalog /Pages 2 0 R /OpenAction [ 5 0 R /XYZ null null null ] /PageMode /UseNone >> endobj 27 0 obj << /S 36 /Filter /FlateDecode /Length 28 0 R >> stream Work environment involves normal everyday hazards or discomforts typical of offices, meeting and training rooms; Comfortable  levels  of  temperature,  ventilation,  lighting  and  sound  are  inherent  in  the  work environment; Exposure to deviations from pleasant environmental conditions is only occasional; Graduation from a recognized college or university with major work in Business Administration or a closely related field and two years of administrative experience. Feel free to add administrative tasks to meet your company's needs. DepEd Administrative Officer V (Admin) Job Description and CSC Qualifications. Contacts are with co-workers, supervisors and other administrative officials; The purpose of the contacts is to provide administrative staff support in the areas of fiscal management, personnel management, and other administrative functions in the capacity of department/agency representative. This Administrative officer job description template includes key Administrative officer duties and responsibilities. office expenses and budgets.) Administrative Assistant Job Responsibilities: Provides administrative support to ensure efficient operation of office. Work is of a demanding, confidential, and organizational nature that may involve a variety of duties. Interest in the duties of an administrative officer; A view to a long-term position; Example: "I have a friend who highly recommended your organization. Duties require a high degree of concentration and superior organizational skills to manage a variety of complicated tasks; Duties require sound judgment and critical thinking skills to achieve desired outcomes. 3 0 obj << /Linearized 1 /O 5 /H [ 980 173 ] /L 8212 /E 7962 /N 1 /T 8035 >> endobj xref 3 26 0000000016 00000 n Administrative Assistant IV provides administrative support in a variety of functions to an executive, team, department or another group in an organization. To pro-actively provide administrative support for our clients including filing, word processing, and reprographics work; 2. Shared services. A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Requirements and Responsibilities Administrative Assistant IV provides administrative support in a variety of functions to an executive, team, department or another group in an organization. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Phone: 340-773-1095, Curriculum Center: Calabarzon & Mimaropa. : OSEC-DECSB-ADOF2-54-2004 Other Incentives/Bonuses: Monthly Economic … Ultimately, a top-performing Administrative Officer should be able to demonstrate exceptional organizational and time management skills to complete all duties in a timely manner. While performing the duties of this job, the employee is required to: “No person shall be discriminated against in employment or in any educational program or activity offered by the Virgin Islands Department of Education on account of race, color, creed, national origin, sex, handicap or age.”, 1834 Kongens Gade, St. Thomas, VI 00802 I'm excited about working as an administrative officer, so it seemed like a perfect opportunity." The specific duties and responsibilities of administrative positions are assigned by the president in accordance with law and college policy. DepED finance and other oversight agencies (COA, DBM, DOF, etc.) 340-778-1600 • The Central Office maintains the overall administration of basic education at the national level. Administrative Officer Interview Questions. Project Officers work in almost every field – construction, communications, education, sales – anywhere that projects are undertaken. 2 SDO _ School _ ADOF2 Page 1 of 3 Department of Education JOB DESCRIPTION JD No. Main duties include managing office stock, preparing regular reports (e.g. H��S�n�0��+�HCj�1�R�E�"!�C�a3 [G�&A��rH�Fz(lH�Y��]��L��L)!+��#��K�T�V�hھ���-�vsH�0ﲳ� For example, using a keyboard; Move about and exert some physical dexterity. 0000000980 00000 n Specified below is the work station, allocation, and the duties and responsibilities of AO Il (HRMO l) items: Office Assignment SDO-Personnel Unit No. Collects, reviews and analyzes complex and/or confidential information and creates reports, charts, budgets, and other presentation materials. The position is also responsible for assessing, crafting, and delivering youth formation programs that are contextualized depending on the needs of the schools. ��,�Bʢ�˼�b�k�. Assists in planning, developing, and executing operating procedures for an agency or division; Participates in the planning and programming of agency activities and assists in formulating work schedules; Provides administrative staff support in the areas of fiscal management, personnel management, and other administrative functions; Supervises the maintenance of files and records, supplies and materials, and the preparation of reports; Prepares budget estimates of funds needed by the organizational unit suggesting needs for additional equipment, supplies, or personnel; Drafts appropriate justifications ensuring proper duplication and assembly of the departmental budget estimates; Ensures compliance with the laws, rules and policies governing budgetary and fiscal matters; Recommends when certain expenditures should be made, and informs proper authorities on the availability of unexpended funds to avoid overspending; Acts as personnel officer in a small or non-technical department in such matters as employee records, pay administration, training, and other related aspects of personnel administration and collaborates with the central personnel agency; Functions as a representative of the department or division; discusses and interprets agency programs and procedures; Ensures that personnel are informed of new or revised operating policies and that they are properly implemented; Performs liaison work on behalf of superior with other officials and groups; Prepares reports on the operation of a unit group of small units for use by higher-level departmental officials; Utilizes computer systems to provide appropriate support including preparing NOPAs and drafting reports and routine correspondence for the supervisor’s signature; Performs other duties as required or assigned. 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